New Job Alert Office Administrative Assistant

Job Description

Hebrew Tabernacle, a vibrant, inclusive and warm Reform congregation in Washington Heights (northern Manhattan) seeks an energetic and organized individual to be a 20 hour/week Office Administrative Assistant (Admin. Assist.).   The Admin. Assist. will play a crucial role in ensuring the smooth operation of our synagogue’s activities, including an afterschool Hebrew School, Tot and Hebrew High programs. This position requires a detail-oriented individual with excellent organizational and communication skills. The ideal candidate will be able to manage multiple tasks efficiently and provide a warm and professional presence in our office.

While the work will be done primarily Monday, Wednesday and Friday, during business hours, the Admin. Assist. will stay until 6pm on Mondays to support our Hebrew school and also to be available during the High Holidays (Rosh Hashanah and Yom Kippur).  The Office Administrative Assistant will report to the Administrative Director and work collaboratively with our Rabbi, Hebrew School Principal, other staff and lay leadership.  Knowledge of Jewish customs and celebrations is preferred but not required.  

Key Responsibilities 

• Answer and direct phone calls and emails in a courteous and timely manner.
• Manage the synagogue’s event and building use calendars, including scheduling events, meetings, and appointments.
• Maintain and update membership records and databases.
• Assist with the preparation and distribution of weekly eblasts, newsletters, flyers, and other communications.
• Coordinate and support synagogue events and programs, including logistics and setup.
• Handle office tasks such as filing, copying, and organizing documents.
• Update Website calendar and homepage for services and events
• Greet and assist visitors, congregants, some volunteer Board and Committee leaders, and staff with inquiries and requests.
• Other duties as assigned

Work Schedule

• This position is 20 hours/week primarily in person.
• During the school year, the Office Administrative Assistant will work through early evenings on Mondays.  
• The Admin. Assist. will be available to help during the High Holidays (Rosh Hashanah and Yom Kippur).

Qualifications

• Previous experience in an administrative or office support role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Docs and Sheets and other relevant software. Proficiency with Zoom.   Shul Cloud and WordPress experience are a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Knowledge of Jewish customs and celebrations is a plus but not required.  

Salary/Benefits

• $21/hour
• Generous PTO (holidays, personal, vacation time)

How to apply

Please email a resume and cover letter to DesmaHTpres@gmail.com or mail to 

Administrative Director, Hebrew Tabernacle, 551 Ft. Washington Ave., New York, NY 10033